Privacy & Data Protection Policy

How we collect, use, protect and handle data across Matikba Dudu Developments and OneSource RFQ.

Matikba Dudu Developments Ltd ("MDD", "we", "our", "us") is committed to protecting the privacy and personal data of users, customers, suppliers and partners who interact with our websites, platforms and services, including the MDD OneSource RFQ platform.

We are registered with the Information Commissioner’s Office (ICO), United Kingdom. Registration Number: ZB957592.

1. Who We Are

Matikba Dudu Developments Ltd is a UK-registered procurement technology company providing digital RFQ and procurement workflow systems for organisations operating across multiple suppliers and regions.

2. What Data We Collect

Depending on how you use our website or platform, we may collect:

  • Account information (name, email address, company name, role)
  • RFQ and procurement data (specifications, documents, messages, quotes)
  • Supplier and customer contact details
  • Uploaded files and attachments
  • System usage logs and audit trail data
  • Technical data such as IP address, browser type, device information
3. How We Use Your Data

We use collected data strictly for:

  • Providing and operating the OneSource RFQ platform
  • Managing RFQ workflows, documents, approvals and audit trails
  • Account administration and user authentication
  • Operational communication and support
  • Improving platform reliability, security and performance
  • Meeting legal, regulatory and compliance obligations
4. Legal Basis for Processing

We process data based on one or more of the following:

  • Performance of a contract or service
  • Legitimate business interests in operating a procurement platform
  • Legal and regulatory obligations
  • User consent where applicable
5. Data Storage & Security

We implement appropriate technical and organisational measures to protect data against unauthorised access, loss, misuse or disclosure. All RFQ records and documents are stored in controlled systems with access restrictions and audit logging.

While no system can guarantee absolute security, we apply industry-standard practices to safeguard information entrusted to us.

6. Data Sharing

We do not sell personal data. Data is only shared:

  • Between authorised participants in an RFQ or procurement workflow
  • With service providers necessary to operate the platform (hosting, infrastructure)
  • Where legally required by law or regulatory authorities
7. Data Retention

RFQ records, documents and audit logs are retained for operational, contractual and compliance purposes. Retention periods may vary depending on legal, regulatory and business requirements.

8. Your Rights

Under applicable data protection laws, you may have the right to:

  • Request access to your personal data
  • Request correction of inaccurate data
  • Request deletion of data where applicable
  • Request restriction of processing
  • Object to certain processing activities

Requests can be sent to: info@matikbadududevelopments.com

9. Cookies & Website Usage

Our websites and platform may use essential cookies and similar technologies to enable authentication, security and basic functionality. We do not use cookies for intrusive advertising or profiling.

10. Changes to This Policy

This Privacy Policy may be updated from time to time as the platform evolves. The latest version will always be published on this website.

11. Contact

For privacy or data protection enquiries, contact:
Matikba Dudu Developments Ltd
Email: info@matikbadududevelopments.com